Funding / Forms Required to Apply for Funding

Forms Required to Apply for Funding

Grant Forms

Forms Required to Apply for Funding

All proposals submitted to the Office for Coastal Management under NOAA's Omnibus Notice must include completed forms. Most forms will be provided on; however, some forms are relevant only to certain organizations. Refer to the section below for information on how to complete forms and especially for the forms checklist, which provides guidance on the forms your organization must complete. Forms will be provided in the downloadable grants application package found on The following forms are used with construction and non-construction projects; however, if you find newer or modified forms as a part of the application package on, use those forms in place of the versions referenced below:

Completing Grant Forms and the Proposal

  • To help you complete the grants and cooperative agreement application package for non-construction projects, we have provided a forms checklist (PDF) that you can refer to as you work on
  • It is important that the budget information you provide on the SF-424 and SF-424A be consistent with the brief budget information presented in the project narrative and with detailed budget information provided in a budget appendix. Detailed budget information presented in an appendix should, at a minimum, restate and further explain the information presented on form SF-424A.

The following are older examples of SF-424A forms. Applicants should use the most current version of the SF-424A form.

Forms to Account for Tangible Property

Recipients must inventory tangible property at least once every two years and at award closeout (2 CFR 200.313). As necessary, SF-429 forms may be attached as an appendix to progress reports or submitted directly to the NOAA program officer.

Recipients may use the outdated SF-428 form series to report on tangible property or submit their own customized report including a description of federally owned equipment, identification information, acquisition cost, and acquisition date.

Recipients who would like to transfer tangible property to a different award are required to ask for permission at any time prior to closeout. The permission process, as applicable, can be addressed on form SF-428-B under section 2a.

As necessary, SF-428 forms may be attached as an appendix to progress reports or submitted directly to the NOAA program officer. Recipients may report federally owned property in their custody as of the date in block 2 of form SF-428A, including federally owned items they have provided to their subrecipients or contractors. The report can list all items of federally owned property, regardless of dollar value, furnished by the federal awarding agency for use under an assistance award.

During the closeout process, recipients may complete form SF-428. Recipients may provide a comment in box 8 on form SF-428 that no equipment was purchased with a unit value of $5,000 or more—if applicable to the project.

Recipients must submit annually an inventory listing of federally-owned property in its custody to the federal awarding agency (2 CFR 300.312)

Forms to Account for Real Property

Recipients must submit reports at least annually and at award closeout on the status of real property in which the federal government retains an interest, unless the federal interest in the real property extends 15 years or more (2 CFR 200.329). As necessary, SF-429 forms may be attached as an appendix to progress reports or submitted directly to the NOAA program officer.

Property Definitions

Tangible Property – equipment, supplies, and personal property other than real property.

Equipment – tangible, nonexpendable, personal property (including information technology systems) having a useful life of more than one year and an acquisition cost of $5,000 or more per unit.

Supplies – All tangible personal property excluding equipment, intangible property, and debt instruments, and inventions of a contractor conceived of or first actually reduced to practice in the performance of work under a funding agreement (‘‘subject inventions’’), as defined in 37 CFR part 401. A computing device is a supply if the acquisition cost is less than the lesser of the capitalization level established by the non-federal entity for financial statement purposes or $5,000, regardless of the length of its useful life.

Personal Property Other Than Real Property – physically exists, such as moveable machinery and equipment.

Real Property – land, including land improvements, structures, and related appurtenances (something that is an accessory to something but not an integral part of it), but excluding moveable machinery and equipment.

Exempt Property – federally owned property that has been vested in a recipient without obligation to the federal government.

Intangible Property – personal property having no physical existence, such as copyrights, patents, patent applications, securities, loans, notes and other debt instruments, lease agreements, stock, and other instruments of property ownership (whether considered tangible or intangible property).

Personal Property – means property of any kind other than real property. It may be tangible, having physical existence, or intangible, having no physical existence, such as copyrights, patents, or securities.

Forms Required for Research Projects